STEP ONE: Write your abstract
All presenters are asked to include an abstract of no more than 300 words, and we recommend this as a good place to start. As you get to work, you may wish to look to the OUR’s guidance on how to write an abstract or the library’s resources.
STEP TWO: What kind of presentation do you want to give?
The OUR Fall Symposium is supporting three different presentation types—decide which type of presentation you wish to give:
- Poster presentation = PDF + an OPTIONAL 2 to 5-minute explanatory video
- Oral presentation = 7 to 12-minute video, can be structured around a power point presentation
- Exhibit, performance, or demonstration = video of exhibit/performance + an OPTIONAL 2 to 5-minute explanatory video
STEP THREE: Create your content
- To create a PDF poster, see the following resources:
OUR Guide library guide
- To record a video:
If you have a mobile device, you can record videos with your phone or tablet's camera. Alternately, you can record videos using software on your computer and your computer’s webcam, such as Zoom (see attached PDF for additional instructions on Zoom recordings). Make sure that you’re using one of the following formats to be compatible for submission: MOV, MPEG4, MP4, AVI, WMV, MPEGPS, FLV, 3GPP, WebM, DNxHR, ProRes, CineForm, HEVC (h265).
To ensure a high quality recording, here are some tips:
- Make use of The Speaking Studio, a service of The Writing Center.
- Work in a quiet location without other people, pets, or environmental noises.
- Quit other applications on your computer and disable notifications or pop-up messages that might interrupt or could cause distractions during your recording. Be sure to turn off phones.
- Make sure that the camera is at eye level and that you have plenty of light, but not right behind you.
- It is highly recommended that you practice recording so that you are comfortable with the controls before you record your final presentation.
- To record an oral presentation with slides or multiple presenters:
We recommend using Zoom, which can be used for recording video presentations. You can initiate a Zoom meeting with or without any other participants, and you still have all of Zoom’s presentation tools at your disposal, as well as the ability to record. Find detailed Zoom instructions here. And again, make use of The Speaking Studio, a service of The Writing Center.
STEP FOUR: Post Your Presentation Video to YouTube
If you are sharing a video recording as part of your presentation, your next step will be to post your video to YouTube. Only YouTube links will be supported for video submissions. Please make the YouTube video settings UNLISTED. See the following pages and video guides for support with:
how to upload videos HOW TO MAKE videos ‘unlisted’
STEP FIVE: Complete Your Submission
- Go to the submission form.
- Enter your and any co-presenter’s information.
- Enter your title, abstract (300-word max.), acknowledgements, and answer the other questions about your presentation.
- Select your presentation type and upload your content:
- Poster / Slides (PDF + Optional Video)
- Upload a PDF of your poster. PDF must be no more than 10MB in size. If your file exceeds this limit, you can compress the file to reduce its size. We recommend Smallpdf.com or another online tool to compress your file if necessary.
- Upload your optional explanatory video by pasting your YouTube link in the space provided. (Only YouTube links will be supported, and please make the YouTube video setting UNLISTED.)
- Oral (Video)
- Upload the video of your oral presentation by pasting your YouTube link in the space provided. (Only YouTube links will be supported, and please make the YouTube video setting UNLISTED.)
- Exhibit, Performance, or Demonstration (Video + Video)
- Upload the video of your Exhibit, Performance, or Demonstration by pasting your YouTube link in the space provided. (Only YouTube links will be supported, and please make the YouTube video setting UNLISTED.)
- Upload your optional explanatory video by pasting your YouTube link in the space provided.
- Review your information and when you are ready to finalize your submission, click ‘Submit.’ You will see a confirmation page stating that your submission was accepted. You will also receive a confirmation email from “Symposium by ForagerOne.”
- If you realize that you made an error in your submission, please do not complete a new submission. Contact email@example.com.