The OUR Conference Travel Award provides financial support to WashU undergraduates to present research virtually or in-person at conferences or symposia. This funding helps provide students with the communication and networking experience that comes from presenting at a professional meeting.
Students must be nominated for a Conference Travel Award by a faculty mentor. The maximum award is $500 for students with a WashU faculty mentor and $250 for students with a non-WashU faculty mentor. Priority is given to students pursuing their first conference presentation award; however, past recipients may seek a second $250 award.
- Open to all continuing WashU undergraduate students. (Graduating seniors are eligible only if the conference precedes graduation.)
- The nominee must be PRESENTING at an upcoming conference. (Applications to fund conference travel that has already taken place will NOT be considered.)
- Students must be nominated by a faculty mentor in their field of research who has actively engaged in oversight of the research project.
- NOTE: the nomination form comprises several short answer questions rather than a traditional letter of recommendation.
- Awardees must receive explicit permission from their faculty mentor to present their findings.
- For research involving human subjects, nominees must have received approval from the University's Human Research Protection Office.
Applications are accepted on a rolling basis throughout the year. Students must apply at least two weeks prior to their conference, but earlier applications are strongly encouraged to ensure timely receipt of funds. It can take up to one month from the award decision for students to receive their award payment.
Funds will be disbursed directly to the student as an award, typically via direct deposit (though mailed checks are also possible), and they are considered taxable income. For international students, the tax burden can be substantial (up to 30%), and taxes are automatically withdrawn by the WashU Tax Department upfront; this effectively means that international students will only be able to use part of the award towards their conference travel. Taxes are not an allowable budget item.